EXHIBITOR MANUAL
2017 Ghost Ships Festival Sponsors
Shipwreck Explorers
Hollis
Shipwreck Adventures LLC
Aquatic Adventures
Oceanic
Diver Dan's Scuba & Aquatic Center

Booth Requests 

Individuals, organizations and businesses that would like a booth at Ghost Ships should fill out the online form located on our website under the tab "Reserve Your Exhibit Sapce". Once a request and payment has been received and processed, a confirmation email will be sent to you indicating payment received and the location of your table at the festival, indicated by a table number 1-54. To locate your booth at the festival, you can visit the festival map found on our website. If more information is needed, please contact Jon Albrecht at jon@glsrf.org.

Booth Pricing
$225.00 per exhibit space (Includes Non-Profits)

 

Includes - Electricity, wireless Internet, two chairs, two tickets to the presentations, table cover, name/website/email/phone listing on internet, name listing in festival program with website and city/state of your


Tickets are needed to gain entry to the presentations on Friday night and Saturday.  Your organization will be listed on both our website and the festival program. You can find your organization listing on our website under the menu heading “Exhibitors”. If you click on your organization's name under the listing, you will find your organization's name, address, phone numbers, website and email listed. No logos will be present under the “Exhibitors” link. Please see our Ghost Ships Sponsor package if you wish to have your organization's logo listed on the website and in the festival booklet.

Reciprocal Links

We will provide a link to the website and or email of our exhibitors. Please provide us with the URL to your website and your email address in the online form. We kindly ask that you place a link on your website to the Ghost Ships Festival website at http://www.ghostships.org.

Booth Request Deadline 
Please make your request and payment as soon as possible. Booth space will be given out on a first come, first served basis. Booth reservations will not be processed until payment is received. 


Booth Specifications
Each display table (booth) is 2½ x 8 ft., or approximately 10’x10’ of total floor space per booth. A table cover and two chairs are provided with each table. Exhibitors must provide their own power cords, multi-outlets, and anything else needed for setting up your display. Wireless Internet access is available free of charge.

Location and Times
The Ghost Ships Festival will be held at the Crowne Plaza Milwaukee Airport Hotel. The hotel is conveniently located just south of Milwaukee’s General Mitchell International Airport. This spectacular facility features 24,000 square feet of meeting space. A massive 12,000 sq. ft. exhibit hall will be used to house all our exhibitors in one central location. Festival hours are Friday evening 3pm-8pm, Saturday 8am-7pm.

Crowne Plaza Milwaukee Airport Hotel

6401 South 13th Street

Milwaukee, WI  53221

(414) 764-5300

http://www.cpmilwaukeeairporthotel.com


Frequently Asked Questions

Q. I purchased a booth but haven’t received my two free tickets.

When you arrive Friday evening or Saturday morning, stop by the Will Call table near the entrance. You will receive two exhibitor badges for each table you purchased. These exhibitor badges will be your tickets. The badge is needed to gain entry to the presentations. If, for instance, you purchased more than one table, but will only have two people staffing those tables, you will be given your remaining tickets when you pick up your badges. You may sell or give away these remaining tickets at your discretion.

Q.
What if I want to ship my exhibit ahead of time?

At your own cost, you may ship your exhibit, or parts of your exhibit, to the hotel. You are solely responsible for shipment and insuring your items in transit. Be sure your items arrive on time for the festival! There are charges by the hotel to handle your packages, which are your responsibility. Further questions regarding shipment can be answered by calling the hotel at (414) 764-5300 ask for Joya Zamora.

Q.
If I bring more than two people to work the booth, do they need to pay to enter?

Additional staff may enter the facility at no charge. GLSRF provides two free tickets (the exhibitor badges) to booth holders. The two people that receive these exhibitor badges must keep their badges on their person throughout the festival. Any additional staff that wishes to attend the presentations must purchase a ticket. Advance ticket sales are $20.00. Ticket sales are $25.00 the day of the event.

Q.
What time can I set my booth up?

Exhibitor setup will begin at 8:00am Friday morning. Setup MUST BE COMPLETED by 3:00pm on Friday afternoon.

Q. Is there high-speed Internet access available?

Yes. High speed wireless Internet access is available free of charge.

Q.
What items do I need to provide?

You need to provide all your own display items. You will be provided with a standard 2½x8 foot conference table and linen table cloth. Your actual display area measures 8x10’. Electrical outlets are provided to those exhibitors who need electricity. We ask that you bring an extension cord of at least 15 feet and a multi-plug outlet if necessary. Extra items such as bags, tape, markers, tie-wraps, pens and pencils are always good items to bring along. Many attendees will ask for a receipt for merchandise purchased. Please remember your receipt books.

Q.
Can I move my booth to a new location?

NO. Exhibitor placement will be determined before the show based on receipt of payment for the booth. There will be a map in the festival program and online at our website showing the locations of all the exhibitors and activities at the Ghost Ships Festival. You may, of course, adjust your table as necessary; however, we ask that you refrain from moving locations. The GLSRF retains the right to change the exhibition layout as necessary

Q.
Can I sell merchandise at my booth?

The festival is an excellent opportunity to display new products, promote sale items, and sell overstock and discounted merchandise. Run your booth like you would your store or business. Approximately 20% of our attendees are non-divers. This is an excellent opportunity to sell classes and merchandise.

SPECIAL NOTE: If you are an equipment manufacturer, please do not under-sell your vendors. There may be a dive retail store carrying your product at the festival. If you sell your product cheaper than your vendor, they may choose to find another equipment manufacturer.

Q.
Can I sell food and beverages at my booth?

The hotel doesn’t allow exhibitors to sell food or beverages of any type on its premises.

Q.
Where can I buy snack and beverages?

There are a number of Restaurants & Lounges located in the hotel.

Q.
Do I need to break my booth down Saturday Night?

No. If you are staying Saturday night and wish to relax and enjoy the evening with friends, you can break down your exhibit Sunday morning. Doors will open at 6:00 am Sunday morning. You may, of course, break down your booth Saturday evening, however we ask that you,

PLEASE LEAVE YOUR BOOTH SET UP UNTIL 7:00PM SATURDAY EVENING.

This ensures the festival a more professional atmosphere and allows all festival attendees to see the exhibits and make last minute purchases.

Q.
Will my booth be secure Friday night?

The Crown Plaza Milwaukee Airport Hotel Security Service and one member of the Ghost Ships Festival staff will lock the conference room doors following Friday evenings exhibits & social and again after Saturday’s presentations and raffle. A board member of the GLSRF will be on hand to be sure that the doors are properly secured and locked when everyone has left. It is up to you to decide what you wish to leave at your booth. The GLSRF nor the Crown Plaza Milwaukee Airport Hotel will not be held liable for lost, damaged, or stolen items.

Q.
Who do I ask if I have questions regarding my booth?

Any questions or comments that exhibitors may have should be directed toJon Albrecht at jon@glsrf.org. He can also be reached at (262) 374-2461.